IT Storage 101: It’s Not ‘Out of Sight, Out of Mind’ If You Can Never Find It Again
Equipment storage rooms, or “IT closets,” are critical spaces where IT teams store and manage various hardware devices. These spaces are used for storing servers, networking equipment, and a range of IT assets, including spare devices, cables, routers, and legacy equipment. 70% of IT teams use their IT closets to store spare laptops, desktops, and mobile devices. But that comes with its challenges.
Challenges in IT Closet Management:
- Clutter and Overcrowding: 50% of IT professionals report that their IT closets are cluttered, hindering access to important devices and making it difficult to quickly locate necessary equipment (Source: Gartner, 2023).
- Environmental Controls: 35% of IT teams face issues with temperature control and ventilation in IT closets, which can lead to overheating and hardware degradation (Source: IDC, 2023).
- Security Concerns: 25% of IT teams cite unauthorized access as a security concern in their IT closets, particularly when they store sensitive devices and data-bearing equipment (Source: Blancco, 2022).
- And not to mention…you can’t find anything!
Temporary Storage for Retired or Decommissioned Devices
- 60% of IT departments store retired or decommissioned devices in IT closets until they are securely wiped or properly disposed of (Source: ZDNet, 2022). This is often due to security concerns, delays in e-waste processing, or simply not having the time and resources to get to it in a timely manner. .
- Unfortunately, this practice can lead to cluttered IT closets, with 30% of organizations reporting that storage of unused or obsolete devices limits space for current technology needs (Source: Blancco, 2023).
- Not having a streamlined process for those assets leads to them depreciating quickly, devaluing your company’s investment.
Inventory Management and Asset Tracking
- 40% of organizations use IT closets for tracking and managing IT hardware inventory (Source: Forrester, 2022). However, only 25% use advanced inventory management software, leading to difficulties in tracking available devices and their condition.
- Many IT closets rely on manual processes or spreadsheets for asset tracking, which can result in the misplacement or underutilization of devices.
Best Practices for IT Closet Management:
- Inventory Tracking Systems: Implementing asset management software can help organizations track devices in real time and reduce the risk of lost or underutilized equipment. If your company does not have the proper facilities or resources, it is equally critical to partner with a trusted and reliable logistics service provider to ensure that the physical management of your inventory is accurate, secure and stored in quality conditions.
- Proper Organization: Keeping cables, devices, and networking equipment labeled and organized helps reduce downtime when addressing issues or deploying new hardware.
- Periodic Audits: Regularly reviewing and decluttering IT closets ensures efficient use of space and quick access to necessary devices.
Remota Can Help
Remota has state-of-the-art storage facilities to house your asset fleet. Security is our top priority, with additional layers for legal holds. We cycle count on a weekly basis, with a track record of 100% of managed assets accounted for. Assets are clearly labeled, properly packaged and stored, all with near real time visibility.
